Soup, one way to find out a bit more quickly about the organization of such events would be to send a PM to the The Colonel. He is practically The Mayor of The HCF, a group of cigar smokers which formed a few years ago. The Colonel is not only a stand up guy, and a heck of a nice guy, but an integral part of the organization of these cigar based events. He not only helps out in organizing such events around the country, but hosts many himself up in the Taxatuchas area of the Northeast. He's an incredible strategist and networker, and I believe is actually in the process of relocating to Arizona. He'd be a great resource of information on all the basics. All the best with your plans.
